{"id":57485,"date":"2022-01-25T08:40:35","date_gmt":"2022-01-25T14:40:35","guid":{"rendered":"https:\/\/www.projectmanager.com\/?post_type=templates&p=57485"},"modified":"2026-02-16T10:02:48","modified_gmt":"2026-02-16T16:02:48","slug":"construction-proposal-template","status":"publish","type":"templates","link":"https:\/\/www.projectmanager.com\/templates\/construction-proposal-template","title":{"rendered":"Construction Proposal Template"},"content":{"rendered":"

Before a construction project starts, there\u2019s something called the bidding process, which is when project owners hire a general contractor based on the contractor\u2019s project proposal or project bid. But how do construction contractors present their bids to a potential client?<\/p>\n

The answer is this construction proposal template. It outlines all the details clients want to know and gives you the space to answer questions and win their business. Use our free construction proposal template for Word and get that contract for your next construction project.<\/p>\n

Better yet, open the construction proposal template in ProjectManager. Making a proposal is a project in itself, and with ProjectManager, you can assemble all the elements of your proposal together with your team in one online location. Create tasks and phases, attach files to the project, set due dates, schedule reminders and update progress along the way. Get started with ProjectManager for free and make a better construction proposal.<\/a><\/p>\n

\"Free<\/a>
ProjectManager’s construction proposal template is far more powerful than Word. Try it free.<\/a><\/strong><\/figcaption><\/figure>\n

What Is a Construction Proposal?<\/h2>\n

A construction proposal<\/a>, or bid, is used in the construction bidding process when trying to win business. It includes detailed project information, such as quotes from suppliers that give an idea of how much the raw materials for the construction project will cost. There are also quotes from subcontractors for the work they\u2019ll do in the construction project.<\/a><\/p>\n

Free Construction Proposal Template for Word<\/h2>\n

This free construction proposal template captures all the information of a construction bid in an outline that is filled in by the general contractor and sent to the project owner seeking bids. There is a place for the client to sign if they accept the bid, which then acts as a legally binding contract\u2014though in some cases, a signature can be required as an acknowledgment of receipt.<\/p>\n

\"ProjectManager's<\/a>
ProjectManager’s free construction proposal template for Word.<\/figcaption><\/figure>\n

What\u2019s Included in this Construction Bid Template?<\/h2>\n

This free construction bid template outlines the most important elements of any construction proposal. The following are its components.<\/p>\n

1. Contact Information<\/h3>\n

The first thing is to identify the client and put your contact information with theirs at the top of the document. There are fields for both of your names, addresses, phone and emails as well as the contact person at each organization. In fact, our fully customizable construction proposal template has room on top to place your company logo, adding to a professional presentation.<\/p>\n

2. Scope of Work<\/h3>\n

Now comes the meat of your construction proposal. For a great construction bid, you must first outline the scope of work (SOW). Describe the construction work that is going to be done in the project, detailing tasks, deliverables and phases. Also include the equipment, labor and materials that will be used. You can even attach a construction plan.<\/a>\u00a0Note the certifications required for the work, as well as an annual inspection, bond and insurance information.<\/p>\n

3. Bill of Quantities<\/h3>\n

A bill of quantities<\/a> is a document that describes in detail the materials and labor that will be required for the construction of a building. It’s often included in construction proposals as it provides transparency into the cost estimation process and helps ensure that there will be sufficient resources for the execution of the scope of work of the project.<\/p>\n

We’ve created a free bill of quantities template<\/a> to facilitate this process.<\/p>\n

4. Financial Information<\/h3>\n

The next section will go into the costs and payment schedule of the job. The costs will include the materials, supplies, machinery, other equipment and, of course, labor. You\u2019ll want to add your profit margin here. There should be a schedule of payments, how and when the client will pay you for the work you\u2019re doing.<\/p>\n

5. Project Schedule<\/h3>\n

The construction schedule is outlined next. This will include the proposed start date for the work as well as when you forecast the job will be completed. You\u2019ll want to add the milestones, such as when one phase ends and another begins, but other dates such as approvals, easements and permitting.<\/p>\n

Related:<\/strong> Free Construction Schedule Template<\/a><\/p>\n

6. Relevant Authorities<\/h3>\n

The relevant authorities are the roles and responsibilities of those in your crew but anyone who has authority in the construction project. That includes those at the local municipalities, any affiliates and partners on the job.<\/p>\n

7. Exceptions<\/h3>\n

You\u2019ll want to have a section that covers exclusions to the scope of work, which are things that will not be done by the general contractor. This is where you\u2019ll explain the work done by other parties, such as subcontractors and other trades. Include the warranties outside the scope of your agreement.<\/p>\n

8. Terms and Conditions<\/h3>\n

The terms and conditions of the relationship if contracted as outlined in this section. This details the rights and responsibilities of both parties. This is a good place to place an expiration date for the construction project proposal. You don\u2019t want to have it open-ended.<\/p>\n

9. Signature Line<\/h3>\n

Then, there\u2019s the acceptance of the proposal. If the project owner finds the construction bid to their satisfaction, they can sign it (there\u2019s a signature line below with a place to date the document) and return it to you before the expiration date. This can act as a contract or the foundation to a legally binding document between the two parties to the agreed-upon terms and conditions.<\/p>\n

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Why Use a Construction Proposal Template?<\/h2>\n

A construction proposal is a critical construction management<\/a> document because it’s used to acquire work. A bid is not that different from a sales call, only in this case, you have a motivated project owner. You need to convince this potential client your construction firm is the right one for the job.<\/p>\n

The project proposal outlines the scope of the project, including costs. In many cases, this is the first step to a legally binding contract. Therefore, you want to make sure you include accurately detailed, pertinent info to avoid any costly misunderstandings later on if you\u2019re awarded the job. To beat the competition, you have to have the best bid, one that meets their needs and provides you with a profit. Construction bidding is a complicated process and the last thing you need to do is waste time.<\/p>\n

A construction proposal is made up of project scope, costs and more. Fortunately, construction project management software efficiently organizes all that data. ProjectManager<\/a> helps you present a competitive project proposal in a timely manner. You and your team can choose from five different project views when executing projects. Switch to the kanban board to easily organize tasks and track status via columns. Try our construction proposal template today with a free trial.\u00a0<\/a><\/p>\n

\"Construction<\/a>
Plan a construction project, allocate resources, track costs and more with ProjectManager. Learn more<\/a><\/strong><\/figcaption><\/figure>\n

Who Is This Construction Bid Template For?<\/h2>\n

This construction proposal form can be used by:<\/p>\n