{"id":35977,"date":"2023-03-16T17:30:00","date_gmt":"2023-03-16T22:30:00","guid":{"rendered":"https:\/\/www.projectmanager.com\/templates\/gantt-chart-template-copy"},"modified":"2025-12-05T09:05:10","modified_gmt":"2025-12-05T15:05:10","slug":"work-schedule-template","status":"publish","type":"templates","link":"https:\/\/www.projectmanager.com\/templates\/work-schedule-template","title":{"rendered":"Work Schedule Template"},"content":{"rendered":"

An employee work schedule template is a crucial arm in handling your human resources and operations planning so you can control your project as it progresses through the calendar to successful completion. Use ProjectManager\u2019s work schedule template for Excel to better manage your team\u2019s workload. It includes both a weekly work schedule template and a monthly work schedule template.<\/p>\n

Or you can open the work schedule template in ProjectManager and manage your team’s workload and schedule in real time. Plan projects, track labor costs and schedule work in five different views: Gantt chart, kanban board, task list, spreadsheet and calendar. Plus, your team can log their hours, submit timesheets, collaborate and track progress with live dashboards. Get started for free with ProjectManager and build a better work schedule.<\/a><\/p>\n

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ProjectManager’s Gantt chart is more powerful than a work schedule template. Learn more<\/a><\/strong><\/figcaption><\/figure>\n

What Is a Work Schedule?<\/h2>\n

An employee work schedule is a list of employees and their location, working times, & responsibilities, over a specific time period, such as a day, week or month.<\/p>\n

Why You Need a Work Schedule Template<\/h2>\n

Whether you\u2019re managing a project or business, an employee work schedule template is a crucial element in making sure that your team stays productive and efficient. Work schedule templates help you keep track of your resource utilization, streamline your work scheduling process and meet your deadlines.<\/p>\n

Work schedule templates also help you prioritize tasks and balance your team\u2019s workload by laying out what needs to be done on a calendar. Having a well-defined work schedule your team knows clearly the dates that they\u2019re expected to work and when they\u2019re not. This is especially important for remote employees who can end up burning themselves out.<\/p>\n

Now, let\u2019s review some work schedule examples to see which of them can be a good fit for your business or project.<\/p>\n

Work Schedule Examples<\/h2>\n

Companies are free to choose the employee schedule format that best fits their business needs and the type of work that they do. Some companies execute labor-intensive work which requires longer shifts, whereas other businesses have fewer employees and flexible work schedules. Here are some of the most commonly used types of work schedules.<\/p>\n

Weekly Work Schedule<\/h3>\n

Weekly work schedules are the standard for most organizations. They\u2019re simple to use for both managers and employees as most people are familiar with them. They\u2019re especially good for businesses with variable workloads that plan their work schedule based on customer demand forecasts. Below is a screenshot of our free weekly work schedule template.<\/p>\n\"Weekly<\/a>\n

Monthly Work Schedule<\/b><\/h3>\n

Monthly work schedules are a good fit for longer-term projects, where team members have clearly defined tasks and deliverables which are usually interrelated and are best coordinated on a monthly work schedule. Below is a screenshot of our free monthly work schedule template.<\/p>\n\"Monthly\n

Daily Work Schedule<\/h3>\n

Daily work schedules are used whenever organizations need to monitor employee performance on a daily basis, as in the case of construction sites, where workers are assigned daily tasks, which are closely tracked in daily construction reports by project owners, site managers, construction project managers and contractors.<\/p>\n

Work Shift Schedule<\/h3>\n

Then there\u2019s the shift work schedule, when a company divides the day into shifts, usually because work is 24\/7. Teams are then assigned to set periods of time, usually in eight-hour intervals. These shifts can be fixed or they can vary day to day or week to week, known as the rotating employee schedule.<\/p>\n

Flexible Work Schedule<\/h3>\n

A flexible employee work schedule is when your team member is allowed to vary their arrival and departure, often even choosing the calendar days they want to work, as long as they get their tasks done within the allotted deadline.<\/p>\n

Part & Full-Time Work Schedules<\/h3>\n

Finally, there are part-time and full-time work schedules. Full-time is 40 hours a week, though this isn\u2019t a legal definition. The standard for part-time is any time less than 40 hours a week. Again, neither of these definitions is written in stone and varies from organization to organization. Usually, full-time employees get benefits but are not eligible for overtime when they work beyond 40 hours in a week.<\/p>\n

How to Use ProjectManager’s Excel Work Schedule Template<\/h2>\n

Here are some steps you can follow to use our Excel work schedule templates whether you\u2019re using the weekly work schedule or monthly work schedule version.<\/p>\n

1. Enter Basic Work Schedule Information<\/h3>\n

The first step when creating your work schedule, it\u2019s to define basic information such as who\u2019s supervising the employees, what department they belong to and what\u2019s the timeframe for your work schedule.<\/p>\n

2. Assign Tasks to Team Members<\/h3>\n

Then there are 3 columns where you can assign tasks to your team members and explain what project they are currently working on. By doing this, you\u2019ll be able to use the work schedule template to check what every employee is working on with just one quick look.<\/p>\n\"Weekly\n

3. Estimate the Hours That Team Members Will Spend on Tasks<\/h3>\n

Then, once you\u2019ve listed tasks and their owners, you can now assign work hours to your employees. Our work schedule template will calculate the total hours for you as you fill out the schedule.<\/p>\n\"Weekly\n

Advantages of Using a Work Schedule Template<\/h2>\n

The weekly schedule template can collect data about your team member and their work schedule. It has space for you to make a row for each employee by name, task and project they\u2019re working. There\u2019s even a space for a list of their tasks and the days they\u2019re scheduled to work. But the Excel employee schedule template by design is a static document. If you want to update it, that must be done manually, which eats up a lot of valuable time.<\/p>\n

Alternatively, project management software equipped with a weekly schedule planner tool and a calendar view will speed up the process of creating a weekly employee schedule.<\/p>\n

Disadvantages of Using a Work Schedule Template<\/h2>\n

As noted above, the template is a standalone Microsoft Excel document. Yes, it\u2019s a spreadsheet and you can download it to your computer and change availability as needed but be careful not to have more than one version of your employee schedule template floating around or you can schedule from inaccurate data.<\/p>\n

Think of your free Excel work schedule template as step one in your plan to manage your workload. It\u2019s a good way to organize your team and collect days and times. Now you have all that scheduling information in one place.<\/p>\n

Because the Excel work schedule template is siloed on a computer, team members can\u2019t collaborate and update their status and that data isn\u2019t collected in real-time. With an online tool like ProjectManager, there\u2019s one monthly or weekly work schedule that is always updated in real-time, so managers know their team\u2019s availability. Make a better resource schedule today with a free trial of ProjectManager.<\/p>\n\"Work\n

How to Make a Work Schedule With ProjectManager<\/h2>\n

Once you\u2019ve downloaded your excel work schedule template, follow these simple steps and you can begin to reap its benefits.<\/p>\n